Apogee Engineering, LLC

Executive Administrative Assistant

Location US-OH-Wright Patterson AFB
ID 2025-1462
Category
Administration
Position Type
Full-Time
Remote
No

Overview

Apogee has an exciting new opportunity for an Executive Administrative Assistant to provide Program Execution Support to the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate at Wright-Patterson Air Force Base (AFB).

 

This is a full-time position located at Wright-Patterson Air Force Base (AFB).

Responsibilities

  • Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, and program and management operations
  • Support Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
  • Assist with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
  • Establish and maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS)
  • Support the development, editing, and production of reports and presentation materials for internal/external customers, consistent with Government-required formats
  • Provide illustrator services supporting the development of the final style, format, and preparation of the illustrations
  • Assist the directorate focal point in collecting and visually displaying materials at staff meetings
  • Assist with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
  • Support the development, editing, and production of reports and presentation materials for internal/external customers, consistent with Government-required formats
  • Assist in reviewing the content of the directorate's electronic workflow mailbox
  • Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system
  • Assist in managing and tracking the Directorate's Freedom of Information Act (FOIA) requests
  • Plan/facilitate meetings/off-sites, develop documents, and attend specialized meetings

Qualifications

Minimum Experience:
Citizenship: Must be a US citizen
Clearance: Must possess and maintain a Secret clearance
Education: High School Diploma
Years of experience: 10 years of relevant administrative support experience, of which 5 years were supporting the DoD, including:
  • Experience assisting with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
  • Experience supporting Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
  • Experience assisting with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
  • Proficiency in the use of Microsoft Office and Adobe Acrobat
  • Possess excellent verbal and written communication skills
Preferred Experience:
Education and Experience:
  • Bachelor’s degree and at least 5 years of relevant experience, including at least 3 years supporting the DoD
  • Experience providing support utilizing the Air Force Task Management Tool (TMT)

Additional Information
Location: Wright-Patterson, AFB, OH
On-site/Hybrid/Remote: On-site
Travel: None

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